Being a business leader relies as much on properly delegating responsibilities as assuming them. The ability to delegate tasks is critical for staying efficient and using employees’ strengths to their fullest. Follow these tips to delegate successfully at your workplace.
Give Specific Direction
Successful delegation relies on good communication. Since your employees all communicate differently, be intentional about how you communicate when delegating. Some employees learn best by listening, while others may want to see a demonstration.
Be as specific as possible about the outcome you are expecting. If the task is complicated, walk through it slowly. After you have given directions, ask if there are questions or if you need to go over any of the instructions again.
The more guidelines you establish in advance, the less confusion or chance of error there will be in the future.
Offer Training on Tasks you are Delegating
In order to properly delegate, you have to embrace the power of effective training.
Business leaders often avoid delegating to capable employees because completing the task at hand requires specialized knowledge of a process. Instead of taking the time to train a worker, they default to assigning the task to someone who knows the process.
Training employees to take on new responsibilities will benefit your company in the long run. It requires some extra time and effort upfront, but the reward will be more widespread institutional knowledge within the company.
Delegating Demonstrates Trust
Once you delegate, be mindful of how often you check in or ask for updates on the assignment. Provide the time and space for workers to complete tasks on their own.
Stepping back and letting them handle a task on their own signals that you are confident in their abilities, which makes them more confident in themselves.
Choose the Right People
When delegating, make sure to pick someone whose strengths match the requirements of the project you are passing along.
Each time you delegate, think about who among your staff has the right set of skills or the learning capacity to complete the task. Building a team of skilled workers who are ready to take on new challenges can help you make this decision quickly and easily.
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